Reimbursements
Settle a claim before the meeting ends
Capture, check, approve and pay employee out-of-pocket spend in one flow, with every step synced to your books in real time.
- Real-time sync
- One-click approvals
- Instant payout
What is a Reimbursement?
A reimbursement is money paid back to an employee for a work-related expense they covered themselves — travel, accommodation, meals, mileage and similar out-of-pocket costs. Without automation, that means manual keying, slow approvals and claims that pile up instead of clearing on time. Rabpe helps businesses streamline reimbursements by connecting receipt capture, policy checks, approvals and payout into one digitised flow. Employees get paid faster, and finance gets a consistent, auditable process instead of a paper trail.
- Data sync
- Real-time
- Approvals
- One-click
- Policy checks
- Auto
- Payout to bank
- Fast
Data sync
Approvals
Policy checks
Payout to bank
Three steps
How reimbursements work
Snap it, submit it, get paid.
- 1
Upload the receipt
Open “Add expense”, snap or attach the receipt, and let OCR fill in the details.
- 2
Submit for approval
The claim routes to the right manager, checked against policy on the way.
- 3
Track the status
See every claim and its status in the Expenses tab, right through to payout.
Key Features of Rabpe Reimbursements
Automated Policy Checks at Submission
OCR Receipt Scanning (Vendor, Amount, GST, Date)
WhatsApp Approvals
Automatic Approver Routing
Real-Time Claim Status Tracking
Duplicate & Missing Receipt Detection
Instant Payout to Bank Account
Spend-by-Employee & Team Visibility
Benefits of Using Rabpe Reimbursements
Faster Reimbursements
Claims move at the speed of a tap, not a paper trail.
Less Manual Data Entry
OCR fills in vendor, amount, GST and date automatically.
Lower Fraud Risk
Policy checks and duplicate detection catch issues before payout.
Better Cash-Flow Planning
See reimbursement volumes and timing ahead of time.
End to end
A digitised flow from claim to payout
Checking, approvals, invoice generation and submission run automatically, so a claim moves at the speed of a tap instead of a paper trail — and nothing gets keyed in twice.
- Automated policy checks at submission
- Routing to the correct approver
- Invoice and voucher generated for you
- Payout to the employee’s bank account
OCR built in
Scan a receipt, skip the data entry
OCR reads the vendor, amount, GST and date straight off the receipt, so employees don’t type it and finance doesn’t re-check it.
- Auto-extract vendor, amount, GST and date
- Works on photos, PDFs and email-ins
- Matches the receipt to the card transaction
- Flags duplicates and missing receipts
Approve from chat
Clear claims from WhatsApp, no login needed
Managers get the claim in WhatsApp with the receipt and policy context, and approve or reject in one tap without opening the dashboard.
- Approve or reject inside WhatsApp
- Receipt and policy notes attached
- Bulk-clear a queue at once
- Every action logged for audit
Real-time visibility
See what’s being spent on the company’s behalf
Track out-of-pocket spend by employee and team as it happens, with alerts when a claim or a person runs ahead of plan.
- Live view of pending and paid claims
- Spend by employee, team and category
- Alerts on unusual or out-of-policy claims
- Nothing waits until month-end to surface
Plan ahead
A complete picture for cash-flow planning
A full overview of reimbursement volumes and timing helps you forecast outflows and staff the finance team for the load.
Volume & trend
Claims and value over time
Outflow forecast
When payouts will land
Category mix
Travel, meals, mileage and more
Per-team load
Where the claims come from
Use cases
Common Use Cases
Capture and reimburse travel, meals and mileage out-of-pocket spend.
Industry Applications
Industries We Serve
E-Commerce & Marketplaces
Seller Settlements • Customer Refunds • Automated Reconciliation
Education
Fee Collection • Scholarship Disbursements • Parent Payment Portals
Travel & Hospitality
Booking Payments • Vendor Settlements • Refund Management
Logistics & Mobility
Driver Payouts • Fleet Expenses • Partner Settlements
Fintech
Collection Infrastructure • Merchant Onboarding • Banking Integrations
Corporate Rewards
Employee Rewards • Loyalty Programs • Incentive Campaigns
Make reimbursements easy and efficient
FAQ
Frequently asked questions
Manage expenses end to end
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Whether you're managing collections, payouts, banking integrations, reconciliation, rewards, or financial reporting, Rabpe provides the technology foundation to simplify operations and support business growth.
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